Oral Presentations

Oral sessions provide an opportunity for several speakers to present their findings/papers in a formal setting. The oral presentation is a direct and effective way to communicate your research to colleagues.

Oral presentations are of 15 minutes duration followed by 3 minutes of Q&A. As a rule of thumb, please prepare no more than 15 slides. Refer to the problem addressed, the existing techniques, the proposed methods(s) for resolving the problem, the (comparative) experimental results and the conclusions. Make an effort to follow the 6×6 rule when preparing yours slides, i.e. put no more than 6 bullets of 6 words per bullet on each of the slides.

All speakers must check in at the conference hall before their session begins to upload their presentation, if they haven’t already done so. There will be a Windows based notebook available in the session room. Your presentations (Microsoft Powerpoint or Adobe PDF) will be accepted in CDROM or USB Flash Driveform. Speakers may also bring their own notebook or other media device.


Be sure to bring a backup copy of your presentation with you to the conference. USB/Flash drives are preferred.


PowerPoint embeds image files directly into the file when you save them, while video files are not embedded. Only a link is made to the video file. Copy the video clips you want to insert into the same folder as the PowerPoint file. This will eliminate the problem of PowerPoint loosing the link to the file. When uploading your presentation, if you want to include a video file along with the Powerpoint presentation you may compress and send them together as a single .zip file.

Fonts: Arial and Helvetica are recommended for clarity and compatibility. Confirm a font size of AT LEAST 24 points for body text and 36 to 40 points for headings. Light coloured text on a dark background is advised. Avoid using red or green. Confirm that the maximum number of lines in text slides is no more than 6 or 7.

Poster Presentations

The poster presentation is an effective way to communicate your research to colleagues. It has become the “presentation of choice” for many scientists who present at QoMEX 2015. QoMEX conference is known for the quality of the posters presented. All papers, presented in poster or oral sessions, have been treated equally in terms of the review process.

An initial “poster madness” presentation at the beginning of each poster session will give poster presenters an opportunity to introduce their work to the community in a fast-paced setting. Each presenter will have 1 minute and up to 2 slides (including a title slide).


Each author will be provided a board area of at least A0 size. Each board will be numbered. Be sure to place your presentation on the board number that appears in the final program for your poster. Pushpins or tape to mount your poster will be provided by the Conference Secretariat. Posters should be set up before the session starts, and removed after the session.


The title banner lettering is recommended to be at least 72 pt bold. The banner should include the author(s) and affiliation(s). The logo of the institution(s) may appear in the title.


You may prepare your presentation on panels that are a minimum of A4 size. It is effective to mount the panels on colored mounting board.

Use a sans serif font such as arial or helvetica in a minimum size of 24 pt.
Text, figures and photographs should be readable from a distance of 1 m.
Large format printouts of posters should be landscape format of a size to fill the available space.
Be simple and direct in your poster presentation.
Use short phrases and “bulleted” text throughout the poster.
Avoid long narrative paragraphs.

The posters should be organized to include the following elements:

  • Overview – A succinct summary of the purpose, methods, and results. Use phrases rather than sentences in a simple outline format. Place it in the upper left section of the board.
  • Introduction – A concise statement of the objective and background of the work.
  • Proposed Method(s) – Description of the approach in some, but not overwhelming detail.
  • Results – Graphs, spectra, charts, pictures, etc., with a minimum of text to illustrate the nature of the results.
  • Conclusions – Concise statement of the findings (positive, as well as negative), indicating future research directions.


Arrange the poster panels or printout for logical flow from top left to lower right of the board. If using panels, they may be numbered or you may use chart pak colored tape to guide the viewer.


Authors are encouraged to provide handouts, e.g., preprints, extended abstracts, copies of poster panels, etc.