QoMEX 2015 Registration

On­line Registration and payment is preferred. Your registration payment will be processed through a secure web­based credit card payment system. All payments will be in Euro (EUR).

One author per paper must register by April 25, 2015 at a full (non-student) rate!

Registration Rates

Early (By April 25, 2015) Late / On-Site (After April 25, 2015)
Full 625 EUR 725 EUR
Student or Life Member 375 EUR 425 EUR
Non-Members IEEE Full 695 EUR 795 EUR
Student/Exhibitor 400 EUR 450 EUR
Additional Paper 200 EUR
Additional Proceedings Package 30 EUR
Additional Welcome Reception Ticket 20 EUR
Additional Banquet Ticket 70 EUR
If you have already registered and you want to purchase: Additional Paper, Additional Proceedings Package, Additional Welcome Reception Ticket, Additional Banquet Ticket. Contact us at qomex-secreteriat@i-guide.org with your registration name and additional services ! Keep in mind that you don’t need to create a paypal account in order to proceed with the payment, you will find the following link on the checkout page Don’t have an account?.

Also in case you don’t want to use a credit card contact us to provide you with our bank details.Please note that attendees bear  the cost of the bank transfer fees.

If you encounter any issues with the payment link, contact us at qomex-secreteriat@i-guide.org in order to send you a payment link. The issue can occur when browser apps like adblock are installed on your browser.The registration info is collected by our application and you don’t need to re-fill the form. Just e-mail us with your registration ID (You will receive the ID when you complete the form, on your e-mail account)

All types of registration fees include:

  • Admission to all plenary talks
  • Admission to all technical sessions (special, oral, poster)
  • Conference proceedings1
  • Three (3) light lunches (Wednesday – Thursday – Friday)
  • Welcome reception2
  • Conference banquet3
  • Coffee breaks
  • Welcome event in Pylos 4 (TBC)


1 Conference proceedings will be in electronic format only. No hard copies of the proceedings will be provided.

2 Welcome reception will take place on Tuesday evening, 26 May 2015.

3 Conference banquet will take place on Thursday night, 28 May 2015 in Costa Navarino. Night (after dinner) bus transfer to hotels in Gialova and Pylos, is also included.

4 Welcome event in Pylos is scheduled for Wednesday night, 27 May 2015. Night (after event) bus transfer to hotels in Gialova and Costa Navarino, is also included. (TBC).

At least one author of the paper must register at a non-student rate in order for the camera-ready paper to be included in the proceedings published on IEEE Xplore ®.

One of the authors (or a qualified substitute) must present the paper at the workshop. Please note that papers which are not presented in person at the workshop will not be included in the proceedings published on IEEE Xplore ®.

You must be an IEEE member at the time of registration to receive the respective member discount. Your IEEE membership number is requested in the registration form. To join IEEE please visit https://www.ieee.org/join.

To be eligible for the early registration fee, payment of registration must be received by April 25, 2015. Registration rate will change automatically to ‘late’ at 00:00 CET on April 26, 2015. Registration payments after that date will be charged with the late registration fee.

Participation of accompanying persons in the social events (welcome reception and banquet) is possible at an extra cost.

Author No Shows

IEEE reserves the right to exclude a paper from distribution after the conference/workshop (e.g., removal from IEEE Xplore) if the paper is not presented at the conference/workshop.

QoMEX 2015 requires that each accepted paper be presented in-person by one of the authors or a qualified substitute at the workshop site according to the schedule published in the technical program. Any paper accepted into the technical program, but not presented on-site will be withdrawn from the proceedings published on IEEE Xplore ®.

Cancellation/Refund policy

Cancellations must be made in writing by Email to qomex-secreteriat@i-guide.org

Cancellations will be subject to a processing fee of 50 EUR by May 10, 2015. No refunds will be made after May 10, 2015.

Visa and Invitation Letters

For visa purposes, the workshop organizers will issue official invitation letters to those participants who have requested, given that their registration is completed.

Specifically, delegates requiring an invitation letter in order to attend the Workshop may request it in writing to the QoMEX Secretariat (qomex-secreteriat@i-guide.org) specifying the necessary details. Please note that this procedure aims to assist delegates, who need to obtain a visa or permission to attend the Workshop. It is not an official invitation covering fees and other expenses and does not imply any financial support from the Workshop.

Please make sure that in your request to the QoMEX Secretariat you include:

  1. Name, postal address, and a valid email address.
  2. Paper number, if you are presenting a paper.
  3. The words “invitation letter request” in the subject field of your email request.

The invitation letters will be emailed in a printable color pdf format and will state (a) the Workshop title, dates, and location, (b) that the requester has paid the required registration fee in full, and (c) whether the requester is a Workshop Committee Member or author of a paper.

Attendees who need visas are advised to apply to the respective consulate/embassy no later than 3 months prior to the Workshop. For visa information, please visit the Greek Ministry of Foreign Affairs.

Personal Insurance

The organizers cannot be held responsible for accidents to workshop participants or accompanying persons, for damage or loss of their personal property or for cancellation expenses, regardless of cause. Therefore, participants should make their own insurance arrangements. Please consult your local insurance sources regarding relative coverage.